Senior Executive, Facilities & Administration

Post Date: 18 May 2020

Location: Hong Kong

Responsibilities

• Provide office administration or office facilities supporting services directly or through service vendors including the procurement of goods and service, monitoring of supplies performance.
• Assist the team in planning and managing facilities projects and general office administration services.
• Coordinate with users on project requirements, monitor progress and supervise contractors or service providers in performing building works and other administrative services. Ensure the quality of services and deliverables are satisfied in accordance with market standard and statutory requirements.
• To be responsible for office equipment purchase & administrative services by drawing up specifications on the necessary equipment or services, budget preparation and tender documents.
• Ensure the procurement process is in compliance with the internal policies and procedures and conduct market research on different trades of supplies & services for benchmarking the market practice.
• To be responsible for the fixed assets management and office furniture & equipment procurement for both local and overseas locations.
• Undertake any other duties and assignments from the department.

Requirements

• Minimum 6 years’ solid experience in facilities management and general office administration, preferably gained from public sector.
• Experience in managing building services system, office renovation projects would be an advantage.
• Solid experience in formal procurement and tendering process.
• Meticulous and detail-minded, strong ability to multi-task and able to work independently.
• Good project & vendor management, interpersonal and communication skills.
• Proficiency in MS Office applications, especially Excel on cost analysis/comparison and PowerPoint presentation.
• Required to work during non-office hours, Saturdays, Sundays and Public Holidays on need basis.

Application Method

Interested parties please send resume with present and expected salary by clicking “Apply Now”.

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